Apps & Softwares

The Top Tips and Tricks to Using a Google Shared Drive

The way you conduct business has changed over the past few years. Small and medium-sized companies, as well as freelancers, have had to adapt to the changing digital landscape.

One of the main ways businesses have had to learn to adapt is through the use of their Google shared drive. This includes building processes and models that heavily rely on this model of workspace.

But for those of you who aren’t quite ready to jump onto the Google train, we’ve got some tricks you might like. So keep reading, and we’ll walk you through everything you need to know!

Organize Using Folders

When organizing your shared drive, one of the best things you can do is create folders. This will help keep your files organized and make it easier to find what you’re looking for.

To create a folder, simply click on the “New” button and select “Folder.” Give your folder a name, and then click “Create.” Once you have your folders set up, you can start adding files to them.

To add Google Drive files to a folder, click and drag them into the desired folder. You should also check out this guide on using drive manager to better understand the ins and outs of drive organization and management.

Set the Right Permissions

It is vital to ensure that you set the correct permissions on your Google Drive files. This is to ensure that only those who should have access to specific files and folders can do so.

Go to the “Sharing” settings for the relevant file or folder, and click on the “Advanced” options. From there, you can set specific permissions for each user or group with whom you share the file or folder.

Make Use of the Commenting Function

This function allows you to leave a comment on a specific document or file that is shared with you. This can be a great way to collaborate with others on a project or to give feedback on a document. Comments can be made by anyone who has access to the document or file, so it is a good way to get input from multiple people.

To leave a comment, simply click on the comment icon in the document or file and type your comment. You can also reply to comments that have been made by others.

Mark Important Files With the Star Function

By clicking on the star next to a file, users can mark it as important and have it show up in a special “Starred” section. This is a great way to keep track of important files and make sure they are always easily accessible.

Take Advantage of These Google Shared Drive Features

Stay organized by using folders and subfolders, use the share function, take advantage of the commenting feature, and mark important files. It will not only make collaboration with your team easier but also saves you time by lessening the chances of miscommunication and misunderstandings.

With a Google shared drive, you’ll be sure to keep your business up to the modern world standards and set it up for success.

For more essential tips on modern technology, business, and lifestyle, check out the rest of our blog.

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